NEW ENGLAND FAN EXPERIENCE Art Show, NOVEMBER 13-15, Marriott Courtyard, Tremont Street BOSTON, MA

 

 

ARTWORK REGULATIONS (WHAT TO ENTER)

The purpose of this Art Show is to exhibit original art works. If you are a fan of sci-fi, fantasy, anime, kaiju, pop culture or technology and you have created an original piece of art, we want you to show it off. Both flat and 3-D art work will be accepted for display and sale.  All flat art must be matted, framed, or otherwise mounted. Matted prints should be shrink-wrapped or otherwise protected. Framed works must have a wire for hanging.  Every piece, whether flat, or 3-D must be labeled with its title, price, and the artist’s name. 

 

Multiple original works of art, that are hand-pulled works, such as serigraphs, silk-screens, etchings, lithographs or woodblocks, with a print run of less than 100 are acceptable. The following information must be clearly visible on each copy: artist’s signature, title, date and print# of total run#. Computer-generated prints and fine art photography will be considered original art if accompanied by a statement from the artist confirming same; otherwise, they will be treated as prints, see above.  Fan art may only consist of one-off original items; no multi-print or copies of items will be accepted. Prints should shrink wrapped or otherwise protected.

 

Once an item has been entered in the Art Show, it may not be withdrawn or the conditions of sale changed, without the consent of the Art Show Director.

 

            ALL ITEMS FOR SALE MUST HAVE A MINIMUM BID OF AT LEAST $5.

 

New England Fan Experience offers the artist the option of “Quick Sale”, if and only if there are no written bids on a piece, that piece may be immediately purchased for the Quick Sale price with the caveat that the physical piece may not be removed from the Art Show before 1PM on Sunday.  If you choose this option, we recommend that the quick sale price be at least 150% of the minimum bid for an item.

 

Art sales do not include reproduction rights.  The artist and buyer must negotiate separately as per current copyright laws. Items which violate copyrights or trademarks, or are deemed libelous or obscene will not be permitted. The art show management reserves the right to refuse any artwork for display and/or sale for inappropriateness of subject matter and/or administrative reasons.

 

This is Juried Art Show

 

All art will be judge. Awards will be given to Best in Show (youth, 15 and under) Best in Show (adults, ages 16>)  and Members choice. The art will be judged by members of NEFanX and media guests. For member choice award, attendees will vote on their favorite art work.

 

DISPLAY SPACE DIMENSIONS

One full panel for flat work is 4' high by 6' wide.  One full table for 3-D artwork is 2.5’ x 6'. Panels and tables are divisible into halves.  An artist may reserve up to three panels or two tables. Please specify the number of panels and/or tables you wish to reserve.  The Art Show Director reserves the right to assign less than the requested number if conditions warrant it (a refund will be issued if less space is assigned than what was paid for).

 

 RESERVATION POLICIES (HOW TO ENTER)

The Art Show registration/display space reservation form must be postmarked by October 16th, and sent to the Art Show Director at the contact address (at the end of this information). Assignment of display space is determined by postmark.  No reservations will be held after 11 A.M. Saturday (unless prior arrangements have been made with the Director) and any unclaimed space will be forfeited to waiting list/walk-in artists.

 

Mailed-in art will only be accepted with prior approval from the Art Show Director and for a $25 fee.  No mail-in art will be accepted from any artist within 100 miles (RI, MA, CT, ME, VT and most of NY) of the convention.

 

Mailed-in art must be received no later than November 1st. Make sure you have enclosed completed control sheets and ID/Bid Sheets, a hanging display diagram (if desired), return postage (and insurance, if desired), and any fees still owed.  Any art sent without all forms or fees will not be exhibited.

 

 

Please only use the US POST OFFICE for shipping!  FedEx and UPS may leave packages on our doorstep in public view and without signature. All art must be shipped in sturdy re-closable containers, securely packed, and sealed with packing tape (no staples).  Please limit package weight to 15 pounds.  The Art Show will not be responsible for artwork damaged in transit to us or not signed for at delivery. Unsold artwork will be returned within two weeks following the convention.  Insufficient return postage will be deducted from any monies earned.

 

FEES

The Art Show will collect a 20% commission on all sales. A fee of $25 will be charged for mailed-in art. NEFanX will not return any art by mail unless it has been previously arranged.

 

CONVENTION MEMBERSHIPS

We invite you to personally attend our Convention; however your art show participation does NOT include a membership to the convention.  If you are unable to attend, you may be represented by an attendee who will hang and un-hang your artwork.  The artist must provide a written authorization for the person she/he names to act as their agent.  Payment for sales will be made to the artist unless otherwise specified.

 

 

PAPERWORK

Control Sheets:

• Artist Control Sheet: includes information: artist bio, a list of all original pieces and prices, and a summary of sales and payments.
• Print Control Sheet: includes information: artist bio, a list of all prints and prices, and a   summary of sales.
• ID/Bid Sheets: 
  • White: For sale in Art Show, beginning at minimum bid.
  • Blue: Not for sale, display only.
  • Yellow: For direct sale at Print Shop price.

 

Based on the information provided on the artist’s registration form, we will mail the appropriate type and number of art show forms and bid sheets to each registered artist before the convention.

 

 

 

PAYMENT TO ARTISTS

Checks to the artists will be mailed one month after the convention.  Checks will be made payable to the artist unless otherwise requested by the artist in writing.

 

 

ART NOT COLLECTED AND PAID FOR AT CON

Any artwork legally bid for but not collected and paid for by the buyer will be retained by the Director.  We will make every effort to contact the buyer, remind them of their legal obligation to pay for purchased art at the bid price, collect funds due and remit to the artist.  If we are unable to complete the sale within three months, the art will be returned to the artist.  In some cases, the artist will need to pay return shipping costs for the item. NEFanX will not return any art by mail unless it has been previously arranged.